Together with iManage, the company dedicated to transforming how professionals work, we announced a new integration between our data loss prevention software, cleanDocs, and Security Policy Manager from iManage, which enforces comprehensive security policies, to enable organizations to prevent accidental data loss through email to unintended or unapproved recipients.
Data loss from emailing to incorrect recipients accounted for 15 percent of all non-cyber personal data breaches, according to the Information Commissioner’s Office. With over 124 billion business emails sent per day, this represents a real risk to organizations where a simple mistake of a data leak can potentially lead to regulatory scrutiny. This integrated solution brings together two industry-leading products to directly target this issue and help with client audit and outside counsel guidelines.
cleanDocs and Security Policy Manager Working Together
iManage Security Policy Manager enables an organization to define policies governing many facets of information security and governance, including who can view, edit and alter documents for specific clients, projects or matters. The integration with cleanDocs extends this security beyond internal applications and repositories to active governance of email recipient communication.
Now when an iManage user attempts to send an email, cleanDocs identifies the client, project or matter to which the email relates and enforces the relevant email recipient policy from Security Policy Manager. Emails that breach the policy are immediately stopped and flagged as non-compliant. Compliant emails are released and attachments cleaned of document metadata.
“cleanDocs integrates directly with iManage Security Policy Manager,” said Dean Sappey, President and Co-Founder, DocsCorp. “There is no need for separate servers to configure and monitor. cleanDocs is also unique in warning users in real-time that an email can’t be sent to a particular recipient or group. An alternative is stopping the email at the server, but without immediate feedback, users may have left work for the day, not realizing their email has been held – wasting valuable time.”
“While organizations have made great progress in securing their internal systems and repositories, email and specifically emails sent to unintended or unsanctioned recipients, remains a risk for many,” said Dan Carmel, Chief Marketing Officer, iManage. “With this integration, iManage and DocsCorp have delivered a powerful, scalable solution to address the risks associated with human error and accidental data loss.”
The integration will be available beginning in September 2019 to cleanDocs and iManage users – both on-premises and in the cloud – and will function with either Exchange Online or Exchange Server.